Terms and conditions 

CONDITIONS FOR THE USE OF THE PREMISES
of
Sandhurst Baptist Church,
Yorktown Road,
Sandhurst,
Berkshire,
GU47 9BH

 
In the following text, the term ‘User’ refers to the person or persons named on the application form for hiring the premises.
 
The agreed fee for the use of the accommodation must be paid in advance of the hiring, together with a deposit of £50, which will be refunded within seven days of the termination of the booking.If there has been any damage to the premises or equipment for which the User is responsible, the church shall be entitled to retain part, or all the deposit to cover the cost of rectifying such damage.
 
The church retains control, possession and management of the accommodation and the user has no right to exclude the church from the premises.

The premises may only be used for the purpose and during the times agreed when the application is made, unless otherwise agreed with the church. Users are expected to vacate the premises on time.

The maximum number of people that can be accommodated in the Chapel is 60 and in the Chapel Hall 32, but these numbers would be lower for certain types of event.

At the end of the hiring period or each session, the User will:

• leave the premises in a clean, tidy and secure state
• close and secure all doors and windows
• switch off all lights
• ensure that the church's electrical appliances are still plugged in
• dispose of all rubbish [recycling as appropriate].

The bins are located outside the kitchen window. Note—for hygiene reasons and for the consideration of all Users, used nappies will not be left on the premises, nor placed in wheelie bins nor flushed down the WC, but must be taken away and disposed of by the parent[s]/carers.

The User shall be responsible for meeting the whole cost of making good any damage caused to the premises and/or equipment during their use of the premises.

The User will advise the church of any defect in its premises, facilities or equipment of which they become aware.

No equipment will be stored on the premises without prior arrangement and the church reserves the right to charge a separate fee for such storage.

A copy of the insurance certificate covering the use of the premises is posted in the Hall.  The church accepts no responsibility for injury or loss to persons or property on church premises. The church insurance does not cover outside groups and the relevant insurance provision should be made by the User and made available for inspection by the church representative.

Any accidents that occur will be recorded and signed in the accident book supplied.

Smoking is not allowed on the premises.

Alcohol is not permitted on the premises.

Under no circumstances are the premises to be used for the purposes of gambling, betting or lotteries.

All fire exits must be kept clear of obstruction.

There will be no parking in St. John’s Road, except in an emergency. 

There will be no fly-posting on the premises by Users to advertise events planned.

The church is not licensed for the public performance of music and dancing.

Hiring arrangements are subject to periodic review.

The church reserves the right to terminate the hiring arrangement by giving not less than seven days’ notice in writing to the User.

The current hiring fee is £13.00 [thirteen GBP] for each hour or part thereof.The church reserves the right to increase hiring fees as required.

Users should allow time to set up and clear up within the booked period.

If any booked session is not required or not used, a refund of the fee will not be given unless the church is given not less than seven days' notice before the date of that session.

For regular/long term arrangements, the hire fees will be paid in advance, directly into SBC's bank account by standing order at agreed intervals; a standing order form is available.

We require all external groups working with children, young people or adults at risk on church premises to

• provide confirmation of up to date Safeguarding policy and procedures
• ensure all paid staff and volunteers have been subject to DBS checks in line with nationalgovernment guidance; see
• be able to demonstrate that all paid staff and volunteers have completed the appropriatelevel of Safeguarding training

General information

Arrangements for hiring and admittance to the hall should be made with
Mrs. Louise Ratcliffe
phone:   0780 179 0580 
e mail:    thetidyangel@gmail.com
 
Car parking
There is limited parking space on weekdays. Our car park is directly behind the Chapel. There is room for six cars. There are public car parks available at Pistachios coffee bar, the Community Hall and the Library.
Please note: it is one of the Conditions of Use that hall users do not park in St Johns Road.
 
Kitchen
The kitchen is available for use during the hiring period. Existing appliances will not be unplugged by Users. We advise that for safety reasons, small children are not allowed into the kitchen or servery.
 
First Aid
A first aid kit and accident book are available; they are on the right-hand side of the servery counter
 
Church details
Sandhurst Baptist Church
Yorktown Road
Sandhurst
Berkshire
GU47 9BH
phone 01252 879 088
e mail chsec.sandhurstbaptists@gmail.com